Terms and Conditions of Use

Privacy Policy

Introduction
This Privacy Policy details the commitments and obligations of JSI India concerning the handling, protection, and use of personal and document-related data within the Knowledge Management System (KMS). The KMS is an integral tool designed to facilitate efficient document management, version control, and secure data access across various departments within JSI.

Who We Are
JSI India operates the KMS and is dedicated to safeguarding the privacy and security of all data processed by the system. The platform is accessible at kms.jsiindia.in.

Data Collection and Use
User Authentication & Authorization
Data Collected: Usernames, email addresses, password hashes.
Purpose: To authenticate users, maintain session integrity, and provide role-specific access to system functionalities.

Document Management
Data Collected: Document metadata including titles, descriptions, associated projects and categories, user IDs of those performing actions, timestamps of actions.
Purpose: To enable document retrieval, version control, audit trails, and ensure that only authorized users can access, edit, or delete documents.

Audit Logs
Data Collected: Detailed records of user actions, including document access, modification, deletions, and system login attempts.
Purpose: To support security monitoring, compliance audits, and potentially forensic investigations.

Cookies and Tracking Technology
Data Collected: Cookies that store session information to enhance user interaction with the KMS.
Purpose: To improve user experience and system functionality, while maintaining session security.

Confidentiality and Security Measures
Data Security: The KMS utilizes SSL/TLS encryption to protect data in transit. Data at rest is secured via encrypted storage solutions.
Access Controls: Access to sensitive and personal data is strictly controlled using role-based access permissions, ensuring that individuals only access data pertinent to their job functions.
Data Integrity and Confidentiality: Regular data integrity checks are conducted, ensuring that all data within the KMS remains accurate, up-to-date, and only accessible by authorized personnel.

Data Retention and Deletion
Retention: Personal data and document metadata are retained for as long as necessary to fulfill the intended purposes and in compliance with legal obligations.
Deletion: Users may request the deletion of their personal data. However, some data may be retained for longer periods as required for legitimate business purposes.

User Rights
Access: Users have the right to access personal data held about them by JSI.
Correction: Users can request corrections to any inaccurate or incomplete data.
Erasure: Users can request the deletion of personal data, subject to legal restrictions.

Data Sharing and Disclosure
Internal Sharing: Data is only shared within JSI for legitimate business purposes, on a need-to-know basis.
External Disclosure: JSI does not share personal data with third parties unless required by law, or with explicit consent from the individual.
Third-Party Service Providers: Any third-party service providers employed by JSI are strictly vetted and bound by confidentiality agreements.

Changes to This Policy
JSI reserves the right to update or modify this privacy policy at any time. Significant changes will be communicated through the KMS portal or via direct communication to users.

Contact Information
For any questions or concerns regarding this privacy policy or the handling of personal data, users can contact JSI India through the following means:
Phone: +91 1148685050